Hiring Process

Open Positions
Open positions are posted either at City Hall or online in the Employment Page. Applications are accepted only when there is an open recruitment for the position.

Application Process

Applications must be received by the Human Resources Division no later than the recruitment deadline. If you are mailing your application, be sure to allow ample time for the City to receive your application before the deadline as postmarks will not be accepted.

Also, please note, applications will not be accepted via fax or email. Once you have submitted an application, you are responsible for notifying us of any change in address or telephone number.

Resumes will not be accepted in lieu of a fully completed City application in the Jobs Module, but may be submitted as a supplement to the application.

Supplemental Questionnaires
Occasionally, a supplemental questionnaire is required and your application will be considered incomplete if it is not submitted. A Supplemental Questionnaire is often required as part of the submittal with a City of Rancho Santa Margarita application for some positions. This is also a primary tool in the evaluation of your qualifications for the position.

The supplemental information you provide will be evaluated along with your completed application. Together, these questionnaire and completed application constitutes an examination for the position. When responding to the supplemental questions, you should provide thorough responses to each question and provide examples where possible or appropriate. Be sure your name is on each page you submit.

To determine if you are qualified for the position, carefully review the recruitment flyer. The flyer contains:
  • Brief job description
  • Sample job duties
  • Description of the qualifications for the position
  • Requirements for licenses or certifications
  • Experience and training levels needed for the position
It is very important that your relevant education, experience (volunteer or paid), licenses, certificates, and special skills be included on your application.

Accuracy of Application
Read your application carefully and thoroughly. The information must be accurate and complete as it will be used to assess your experience and abilities for the position.

Further Consideration of Your Application

Once the submission deadline passes, applications are screened to determine the candidates best suited to the City’s needs. Please be patient following the recruitment deadline. The City often receives a large number of applications and we thoroughly review each application. All applicants will be notified of their status following the City’s review.

Meeting the minimum qualifications does not guarantee that your application will be selected to continue in the process. In most cases, you should receive initial contact by mail from the Human Resources Division within 3 weeks following the application deadline of the recruitment. If your application is accepted, you will be notified of the next step in the recruitment process. The notice will inform you when and where any examination will take place. Read any examination notices carefully, as they will contain important information about the specifics of the examination, including the time and location.

If your application is not accepted for further consideration, you will receive notification in the mail.

Oral Board Interview

This is a panel interview and may encompass a set of structured questions that are asked of each candidate. Some panel interviews are unstructured and candidates are asked questions about several job related topics that help the raters understand the candidate's experience, knowledge, philosophies, and goals as they relate to the topics. One or more interviews will be conducted prior to the final selection.

Background Check

If you are selected, a background investigation may be conducted, depending on the position. This may include an employment verification check, a reference check, a fingerprint check conducted by the Department of Justice, a pre-employment physical examination and/or a pre-employment drug test.