City Clerk's Office

Duties & Responsibilities
The City Clerk's Department is responsible for a variety of functions which include:
  • Ensure the legislative processes of the City, including City elections and City Council meetings, are open to the public
  • Manage the preparation and distribution of all City Council meeting agendas
  • Record and maintain City Council meeting minutes
  • Attest, publish, post and index all resolutions and ordinances
  • Maintain and publish the Rancho Santa Margarita Municipal Code
  • Issue public notices and public hearing notices
  • Act as custodian of the City Seal of the City of Rancho Santa Margarita
  • Administer and file oaths and affirmations
  • Receive and process claims, summons, and subpoenas
  • Notarize and certify documents
  • Receive and open all bids
  • Serve as the City's Elections Officer
  • Serve as the Filing Officer for Campaign Statements and Statements of Economic Interest required by the Political Reform Act
  • Provide quality customer service by providing information and research assistance
  • Manage the City's records and records management services and serve as the City's archivist and historian